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Legacy Paid Time Off
Regular attendance at work is a critical component of meeting the service delivery, productivity, and efficiency goals of the City. Employees are expected to maintain regular, predictable attendance and to report to work on time except for time off approved under the following leave programs:
Full-Time Employees (hired prior to 1/1/2014 or with prior VRS service) - employees assigned to full-time positions earn an array of paid time off based on the purpose of the absence. Full-time employees have three separate banks of PTO: Full-time employees earn annual leave, sick leave, and personal leave as follows:
Months of Service
Annual Leave Hours Accrued Per Month
|0 - 60||8||96|
|61 - 120||10||120|
|121 - 180||12||144|
|181 - 240||14||168|
Sick leave is paid time off that may be used to cover absences due to an employee's medical and dental appointments, incapacity due to illness or injury, and the illness or injury of an employee's dependent family member that requires the employee's presence. Employees earn 8 hours per month up to a maximum of 960 hours or 1344 hours for Fire/EMS personnel assigned to 24-hour shifts.
Personal leave is paid time off to be used for personal purposes. Full-time employees are awarded 8 hours of personal leave upon hire (if hired before November 1) and 16 hours per calendar year thereafter on January 1st.
Other Absences with Pay
Holiday leave is paid time off in observance of 10 City designated holidays. Eligibility: Full-time employees who actually work, or are in an approved leave status, the working day before and after the holiday are paid for the holiday.
Leave Donation Program
Leave donation is a way for employees to help their fellow employee and give themselves an "insurance policy" against unavoidable and unpredictable absences.
Funeral leave is paid time off to be used upon the death of an employee's immediate family member for the purpose of attending services, handling the affairs of the deceased, or similar needs. Up to 40 hours of paid leave may be available based on the circumstances.
Court service leave is available to employees required to perform jury duty or are subpoenaed to appear in court outstide regular duties. Eligibility: Employees who are required to perform jury duty or are subpoenaed to appear in court outside regular tour of duty. Department Directors, in conjunction with HR, will determine the applicability of the use of court service leave.
Military leave is available to employees who also serve as members of the armed forces including National Guard or reserve members. Employees receive 15 days of paid leave per year (October 1 - September 30).
Injury leave is available to any employee who sustains an on-the-job injury or illness for up to 7 days of absence when incapacitated due to such injury or illness. Extended absence due to on-the-job injury or illness is generally covered under the Workers' Compensation provisions of this policy after 7 days. Refer to Chapter 4, < "Benefits" < "Workers' Compensation" of the Employment Policies & Procedures Manual for more information.