Legacy Paid Time Off

Regular attendance at work is a critical component of meeting the service delivery, productivity, and efficiency goals of the City. Employees are expected to maintain regular, predictable attendance and to report to work on time except for time off approved under the below leave programs.

Full-time employees (hired prior to January 1, 2014, or with prior VRS service) earn an array of paid time off based on the purpose of the absence. Full-time employees have three separate banks of PTO, which are annual leave, sick leave, and personal leave as outlined below.

Annual Leave

Months of ServiceAnnual Leave Hours & Accrued Per MonthAnnual Hours

If your anniversary falls on or before the 15th of the month, the vacation leave you accrue per month increases in that month. If your anniversary falls after the 15th of the month, the vacation leave you accrue per month increases in the following month. The anniversary date for leave accruals is based on your start date as a full-time employee.

Sick Leave

Sick leave is paid time off that may be used to cover absences due to an employee's medical and dental appointments, incapacity due to illness or injury, and the illness or injury of an employee's dependent family member that requires the employee's presence. Employees earn 8 hours per month up to a maximum of 960 hours or 1344 hours for Fire/EMS personnel assigned to 24-hour shifts.

Personal Leave

Personal leave is paid time off to be used for personal purposes. Full-time employees are awarded 8 hours of personal leave upon hire (if hired before November 1) and 16 hours per calendar year thereafter on January 1st.

Other Absences with Pay

Holiday Leave

Holiday leave is paid time off in observance of 12 City-designated holidays. Eligibility: Full-time employees who actually work, or are in an approved leave status, the working day before and after the holiday are paid for the holiday.

Leave Donation Program

Leave donation is a way for employees to help their fellow employees and give themselves an "insurance policy" against unavoidable and unpredictable absences.

Funeral Leave

Funeral leave is paid time off to be used upon the death of an employee's immediate family member for the purpose of attending services, handling the affairs of the deceased, or similar needs. Up to 40 hours of paid leave may be available based on the circumstances.

Court Service

Court service leave is available to employees required to perform jury duty or are subpoenaed to appear in court outside of regular duties. Eligibility: Employees who are required to perform jury duty or are subpoenaed to appear in court outside regular tour of duty. Department Directors, in conjunction with HR, will determine the applicability of the use of court service leave.

Military Leave

Military leave is available to employees who also serve as members of the armed forces, including National Guard or reserve members. Employees receive 15 days of paid leave per year (October 1 through September 30).

Injury Leave

Injury leave is available to any employee who sustains an on-the-job injury or illness for up to 7 days of absence when incapacitated due to such injury or illness. If determined compensable, leave beyond 7 days is covered by Worker's Compensation. Refer to Chapter 4, "Benefits" > "Workers' Compensation" of the Employment Policies and Procedures Manual (PDF) for more information.