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    Sec. 18.1-13. Delegations of Authority and Responsibilities.

     

    Sec. 18.1-13. Delegations of authority and responsibilities.
     
    (a) Subject to the restrictions in Sec. 18.1-13(d) and (e), the city manager is delegated authority to take all actions for the city pursuant to this Lynchburg public procurement code.
     
    (b) Subject to the restrictions in Sec. 18.1-13(c)(d) & (e) and to the procedures adopted by the city manager pursuant to Sec. 18.1-12, the city manager, city attorney, and procurement administrator may delegate any of their duties and authority they have under this Lynchburg public procurement code to other city officials and employees.
     
    (c) The city school superintendent, or his designee, shall have the authority to sign contracts and other documents and to take all actions for the procurement of goods and services for the public schools pursuant to this Lynchburg public procurement code.
     
    (d) The following authority may not be delegated:
     
    (1) The authority under Sec. 18.1-3 of the city manager and city attorney to approve procurements from nongovernmental sources when such procurements are to be done other than pursuant to the Lynchburg public procurement code or the Lynchburg PPTA/PPEA procedures.
     
    (2) The city manager’s authority to approve binding arbitration pursuant to Sec. 18.1-7(e).
     
    (3) The city manager’s authority under Sec. 18.1-10(d) to take final action on a debarment.
     
    (4) The authority given in Sec. 18.1-13(d) to approve payment for changes and claims.
     
    (e) Provided that the change or claim will not cause total expenditures for a contract to exceed the amount budgeted for that contract, authority to approve changes and claims is delegated as follows:
     
    (1) The city manager may approve a change or claim that increases the amount of a contract by no more than fifty thousand dollars ($50,000.00).
     
    (2) The procurement administrator may approve a change or claim that increases the amount of a contract by no more than fifty thousand dollars ($50,000.00).
     
    (3) The city school superintendent or his designee may approve a change or claim that increases the amount of a contract for the public schools by no more than fifty thousand dollars ($50,000.00).
     
    (4) Any city official or employee to whom the city manager has specifically delegated authority in writing may approve a change or claim that increases the amount of a contract by no more than fifty thousand dollars ($50,000.00).
     
    (f) Approval of changes or claims that increase a contract amount by more than fifty thousand dollars ($50,000.00) or that will cause total expenditures for a city contract to exceed the amount budgeted for that contract may only be made by the city council.  Approval of changes or claims that increase a contract amount by more than fifty thousand dollars ($50,000.00) or that will cause total expenditures for a public school contract to exceed the amount budgeted for that contract may only be made by the school board.
     
    (g) The city manager may place such conditions and restrictions as he deems appropriate on the exercise of any authority granted to the procurement administrator by this Lynchburg public procurement code and on the exercise of any authority delegated to any city official or employee pursuant to this Lynchburg public procurement code.
     
    (g) Nothing in this Sec. 18.1-13 shall be construed as granting authority to any person to incur any contract obligation on behalf of the city or the city schools beyond appropriations available for that purpose. (Ord. of 12/13/05, Ord. No. O-05-161; Ord. No. O-09-062, 6-23-09)
     
    Last updated date: 6/26/2009 10:00:34 AM