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    Finance Committee

    Council Members serving on Finance Committee as of July 2, 2018: Helgeson (Chair)NelsonWrightMayor Tweedy (Ex-officio)

    Meeting Packets Meeting Notes
    December 11, 2018  
    November 27, 2018  
    October 23, 2018 CANCELED
    September 25, 2018  
    August 14, 2018 August 14, 2018 Minutes
    July 10, 2018 CANCELED
    June 26, 2018 CANCELED
    May 22, 2018 May 22, 2018 Minutes
    April 24, 2018 CANCELED
    March 27, 2018 March 27, 2018 Minutes
    February 27, 2018 February 27, 2018 Minutes
    January 23, 2018 CANCELED
    December 12, 2017 CANCELED
    November 28, 2017 November 28, 2017 Minutes
    October 24, 2017 CANCELED
    September 26, 2017 September 26, 2017 Minutes



    Finance Committee Guidelines

    (Revised 9/5/06; revised 8/12/08; reviewed 8/10/10; revised 8/9/16; reconfirmed 9/11/18)

    General Purpose Statement

    To guide the City in the execution of Council-adopted financial policies; to review and serve as a filter in determining specific budget/financial actions to be considered by City Council; and, to review financial reports on a quarterly basis to determine if any revenue or expenditure adjustments are necessary during the fiscal year.
    To better facilitate the Finance Committee meetings, the agenda format is divided into two sections:  General Business and Other Information.  Following is a sample of items that may be included in each of these sections:

    I. Items considered as General Business

    1. A review of the status of the General Fund Reserve for Contingencies
    2. Any item requesting an appropriation from:
    • Reserve for Contingencies-All Funds
    • Fund Balance-All Funds
    1. Review of grant applications: 

    Prior to submitting grant applications, the grant application or concept  will be reviewed by the Finance Committee if local funding is required during or following the end of the grant  period. Departments applying for grants must include a strategy for consideration by the Committee outlining what action will occur when the grant funding expires.

    1. Discuss quarterly financial reports for the General, Water, Sewer, Stormwater, Airport, Juvenile Detention Home, Children’s Services Act (CSA) Funds, and Greater Lynchburg Transit Company (GLTC).
    2. Proposed Amendments to Fiscal Management Policies.
    3. The structure and timing of proposed bond sales.
    4. Other items deemed appropriate by the City Manager.

    II. Items Considered as Other Information

    1. Items that do not require immediate Council action but are to advise Council on future items, issues, or simply information sharing. Examples include: reports from bond rating agencies, changes in Virginia Retirement System costs, changes in accounting identified by the Governmental Accounting Standards Board (GASB), grants that are fully reimbursable, requiring no current or local funding.

    III. Financial items to be considered by the full City Council

    1. Input into the planning and approach for the annual Capital Improvement Program and Operating Budget.
    2. Review and deliberations regarding the Proposed Capital Improvement Program and Operating Budget.
    3. Requests for funding by outside agencies.
    4. First Quarter Adjustments
    5. Third Quarter Adjustments
    6. Use of Contingency
    7. Financial Trend Indicator Reports
    8. New programs or changes in programs creating a current or future budget impact, to include both revenue and expenditure impact.

    IV. Roll Call Items

    The Finance Committee generally meets on the Fourth Tuesday of the month at 11:30 a.m. in the Bidder's Room, 3rd Floor, City Hall.