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City Council/City Manager

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    Clerk of Council

    Valeria P. Chambers, MMC
    Clerk of City Council
    Kyna Thomas, MBA, CMC
    Deputy Clerk of Council
    FOIA Officer
    VMCA Clerk of the Year 2018
    VMCA 2nd Vice President 2018-2019
    Contact Us:
    (434) 455-3990
     (434) 847-1536

     
    JUNE 2018 VMCA Newsletter
    FEBRUARY 2018 VMCA Newsletter
     

     


    The City Clerk is responsible for recording the proceedings and preserving the records of City Council, notifying the public of City Council meeting dates and actions, and coordinating meetings and activities for City Council.  The City Clerk is one of three positions appointed by City Council - the other two being the City Manager and City Attorney.  The Clerk appoints a Deputy Clerk to assist in the day to day operation of the Clerk's Office.

    The City Clerk is also responsible for:

    • preparation of an agenda for every City Council meeting
    • providing supplements to the City Code
    • affixing the official Seal of the City to all official documents
    • ensuring that all official records, including minutes, ordinances and resolutions, are available for public inspection 
    • maintaining a listing of all City Council appointments to its Boards and Commissions
    • managing proclamation requests approved by the Mayor (Proclamation Request Guidelines)

    Virginia Freedom of Information Act (FOIA) and Conflict of Interests Act (COIA) Forms:

     

    VMCA IIMC The Clerk and Deputy Clerk are members of the 
    Virginia Municipal Clerks Association , the International Institute of Municipal Clerks, and the Virginia Association of Government Archives and Records Administrators and have the opportunity to pursue certification.