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    Clerk of Council






     


    Valeria P. Chambers, MMC


    Clerk of City Council


     

    Kyna Thomas, MBA, CMC

    Deputy Clerk of Council
    FOIA Officer

     

     

     



     


    The Virginia Municipal Clerks Association (VMCA)

    40th Anniversary Annual Meeting & Conference, 


    "The Power Within"

    was hosted by Region V clerks in Lynchburg on April 19-21, 2017.


    To celebrate our "Ruby" year Municipal Clerks from across the Commonwealth shared in educational, networking and recognition opportunities.  Topics discussed were ethics in public service, Freedom of Information Act, clerk best practices, media relations, protocol, minute taking, and local elections.

    We would like to thank all clerks, exhibitors, City staff, and other supporters who helped to make this conference a success.



    The City Clerk is responsible for recording the proceedings and preserving the records of City Council, notifying the public of Council meeting dates and actions, and coordinating meetings and activities for Council.  The City Clerk is appointed by City Council.  The Clerk appoints a Deputy Clerk to assist in the day to day operation of the Clerk's Office.

    The City Clerk is also responsible for:


    • preparation of an agenda for every Council meeting,

    • providing supplements to the City Code,

    • affixing the official Seal of the City to all official documents, and

    • ensuring that all official records, including minutes, ordinances and resolutions, are available for public inspection. 

    The City Clerk maintains a listing of all Council appointments to its Boards and Commissions. The City Clerk also manages proclamation requests approved by the Mayor. (Proclamation Request Guidelines)


    900 Church Street

    Lynchburg, VA 24504

    Telephone: (434) 455-3990

    Fax: (434) 847-1536



    VMCA       IIMC

    The Clerk and Deputy Clerk are members of the 
    Virginia Municipal Clerks Association , the International Institute of Municipal Clerks, and the Virginia Association of Government Archives and Records Administrators and have the opportunity to pursue certification.


    Virginia Freedom of Information Act (FOIA) and

    Conflict of Interests Act (COIA) Forms:


    Guides for completing disclosure forms can be found at:

     http://ethics.dls.virginia.gov/filing-resources.asp

    2017 Statement of Economic Interests (Guide)

    2017 Disclosure of Real Estate Holdings (Guide)

    2017 Financial Disclosure Statement (Guide)

    Average: 5 (4 votes)