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    Clerk of Council


    Valeria P. Chambers, MMC

    Clerk of City Council

      Kyna Thomas, MBA, CMC
    Deputy Clerk of Council
    FOIA Officer
    Immediate Past VMCA Region V Director 

    The Virginia Municipal Clerks Association (VMCA)
    40th Anniversary Annual Meeting & Conference


    The Power Within"
    was hosted by Region V clerks in Lynchburg April 19-21, 2017.

    To celebrate our "Ruby" year Municipal Clerks from across the Commonwealth shared in educational, networking and recognition opportunities.  Topics discussed were ethics in public service, Freedom of Information Act, clerk best practices, media relations, protocol, minute taking, and local elections.

    Many thanks to all clerks, exhibitors, City staff, and other supporters who helped to make this conference a success.

    OCTOBER 2017 VMCA Newsletter
    JUNE 2017 VMCA Newsletter

    The City Clerk is responsible for recording the proceedings and preserving the records of City Council, notifying the public of Council meeting dates and actions, and coordinating meetings and activities for Council.  The City Clerk is appointed by City Council.  The Clerk appoints a Deputy Clerk to assist in the day to day operation of the Clerk's Office.

    The City Clerk is also responsible for:

    • preparation of an agenda for every Council meeting,
    • providing supplements to the City Code,
    • affixing the official Seal of the City to all official documents, and
    • ensuring that all official records, including minutes, ordinances and resolutions, are available for public inspection. 

    The City Clerk maintains a listing of all Council appointments to its Boards and Commissions.
    The City Clerk also manages proclamation requests approved by the Mayor. (Proclamation Request Guidelines)

    900 Church Street
    Lynchburg, VA 24504
    Telephone: (434) 455-3990
    Fax: (434) 847-1536
    VMCA       IIMC The Clerk and Deputy Clerk are members of the 
    Virginia Municipal Clerks Association , the International Institute of Municipal Clerks, and the Virginia Association of Government Archives and Records Administrators and have the opportunity to pursue certification.

    Virginia Freedom of Information Act (FOIA) and
    Conflict of Interests Act (COIA) Forms:

    Guides for completing disclosure forms can be found at:

    2017 Statement of Economic Interests (Guide)

    2017 Disclosure of Real Estate Holdings (Guide)

    2017 Financial Disclosure Statement (Guide)

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